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FAQs: Replacement of the CSA National Systems


What is the Renewed System initiative?

The CSA is developing an integrated and comprehensive records filing system (“Renewed System”) to modernize its existing national systems:

  • System for Electronic Document Analysis and Retrieval (SEDAR)
  • System for Electronic Disclosure by Insiders (SEDI)
  • Cease-Trade Order Database (CTO)
  • National Registration Database (NRD)
  • National Registration Search (NRS)
  • Disciplined List (DL)
  • Reports for exempt distribution and exemptive relief application filings in the British Columbia Securities Commission eServices and the Ontario Securities Commission’s Electronic Filing Portal

The Renewed System will be web-based and function as a single point of contact when completed between all national systems and provide a simplified point of access for filers and investors alike.

Why change the existing national systems?

The CSA is responding to market participants’ recommendations and feedback on its existing systems by renewing its national filing systems to improve user experience, implementing a modern, easy-to-use, more functional system that better responds to current and future needs, and enhancing the cyber security of its systems.

The goal is to improve market participants’ filing experience as well as offer investors better access to disclosure information. The Renewed System will have several improved features, including a modern, browser-based interface and better search capabilities.

What is the implementation timeline?

To ensure a smooth transition between the existing national systems and the Renewed System, the CSA plans to roll this out in phases. The first phase is targeted for completion by early 2021. All stakeholders will receive information about transitional activities in advance of this date.

The CSA’s focus is to ensure the Renewed System will operate smoothly and minimize impact on filers.

What will the first phase cover?

The first phase will replace SEDAR, the CTO Database, the Disciplined List and certain filings in the British Columbia Securities Commission eServices system and the Ontario Securities Commission Electronic Filing Portal. Accordingly, filings made by issuers, including foreign issuers, will be incorporated into the Renewed System in the first phase, with some exceptions.

Filings from insiders, registrants, derivatives market participants and regulated entities such as marketplaces, self-regulatory bodies and clearing agencies, will be included in future phases of the Renewed System.

How do I prepare for the Renewed System?

Users of the system such as market participants and investors will be informed of the changes, the information needed to access and use the Renewed System, and what will be required of them, well ahead of the launch.

Market participants and investors are encouraged to monitor the CSA website for any updates regarding this project and to subscribe to a distribution list through the CSA’s Renewed System Landing Page.

What will happen to my historical filings?

The CSA is currently working on a plan to migrate historical filings.

Market participants are encouraged to monitor the CSA website for any updates regarding this project and to subscribe to a distribution list through the CSA’s Renewed System Landing Page.

What happens with my on-going filings?

The CSA will implement a transitional process to move ongoing filings to the Renewed System and inform market participants ahead of time.

Can I continue filing through existing systems once the Renewed System is complete?

The Renewed System will be the official system for filings throughout Canada. The CSA’s existing national systems will be decommissioned in phases, ensuring a smooth transition between both systems, and minimizing any impact on market participants.

Will training be offered on the Renewed System?

Yes, training will be offered. Market participants will be notified on how to get more information and prepare for migration to the Renewed System. Training information will be made available before the launch of the Renewed System.

Will technical support be offered if I encounter problems while using the Renewed System?

Yes, technical support will be available throughout the entire migration process and launch of the Renewed System. Technical support remains an integral part of the CSA’s national systems and will continue to be part of the Renewed System’s mandate.

Will my fees for filing change?

The CSA has published two notices for comment that propose a new system fee structure and filing requirements. The notices regarding National Instrument 13-103 [System Replacement Rule] and amendments to Multilateral Instrument 13-102 System Fees for SEDAR and NRD can be found on the websites of participating jurisdictions.

How will I access and pay my filings through the Renewed System?

Further information on how to access and pay your filings will become available as the Renewed System’s transitional activities are rolled out. The existing EDI payment system will be replaced.

Will I have access to my login details prior to the launch?

Yes, all relevant information regarding the access of your account and filings will be made available through the training and transitional activities. These will be available before the launch of the Renewed System.

How will this affect my day-to-day filing?

Regulatory requirements to file, report, and what market participants will need to file, will not change. Only the system interface will change.

Filers will log into the system and file for organizations and/or clients through a user-friendly interface.

Market participants are encouraged to monitor the CSA website for any updates regarding this project and to subscribe to a distribution list through the CSA’s Renewed System Landing Page.

As an investor who regularly accesses multiple CSA systems, how will I know where to search?

Investors will be redirected to the Renewed System as part of the CSA’s transitional activities. Investors are also encouraged to monitor the CSA website for any updates regarding this project and to subscribe to a distribution list through the CSA’s Renewed System Landing Page.

I am an investor using the existing national systems for research purposes, how will the Renewed System affect my search options?

The CSA’s Renewed System will provide a simplified point of access for searches. Investors seeking information and/or related disciplinary actions on public companies, firms and/or individuals (issuers & registrants) will be able to search through the Renewed System and easily access to this information through one portal.

Questions can be submitted through the Systems Replacement form. You can also sign up to be kept informed and receive any future communications.